Jamestown Public Schools ‘Run Smarter’
Fact Box
The Jamestown Public Schools Human Resources Department began looking at document imaging in 2003 as a way to solve what had become an escalating paper management problem.
LOS ANGELES, Calif. - Laserfiche, a leader in electronic document management solutions, has honored the Jamestown Public Schools system as one of Laserfiche's eight winners of an annual Run Smarter Award.
The awards ceremony was held at the Hilton Los Angeles Airport hotel. Laserfiche recognizes organizations that have been successful in solving their most pressing information management challenges.
The Jamestown Public Schools Human Resources Department began looking at document imaging in 2003 as a way to solve what had become an escalating paper management problem for the district's personnel records, employment applications, Freedom of Information requests and reports regarding civil rights, unemployment and worker's compensation.
Employees on different floors had limited or delayed access to files while often facing confidentiality issues when files were removed for duplication. Once Laserfiche was chosen, personnel records were organized into separate folders with different sub-headings depending on who needed access to them and their level of confidentiality, adding security without adding the need for more file cabinets.
The district has saved money and no longer requires a third party to scan-to-scale architectural drawings, schematics and building maintenance manuals. Board of Education meetings became paperless, doing away with the need to produce and distribute hundreds of pages of documents for each board member. Contract negotiations with the seven unions the district works with are smoother now that Laserfiche can trace the evolution of contract provisions from every contract they've worked from in the past 25 years. Laserfiche's redaction tool facilitates fulfillment of Freedom of Information requests without compromising confidential information in compliance with the New York State Committee on Open Government.
